Puidukoda has been a VITS client since 2020 and they agreed to share with us the reason they implemented VITS and why they continue to use it.
To start with the company profile:
- Puidukoda is engaged in the production, impregnation, and finishing of planed timber.
- Location: Karksi village in Viljandi County and the Stora Enso sawmill in Näpi
- Number of employees at the time of the article’s publication was 123
- The main user of VITS is the production foreman, who also performs the duties of an occupational health and safety specialist
Before implementing VITS, the Puidukoda occupational health and safety specialist complained that there were too many Excels and tables for organizing occupational health and safety. These helped in some way to maintain an overview of the various occupational health and safety processes, but at the same time, one could not be completely sure. There was always a doubt whether all obligations were fulfilled?
Now using VITS, there is a good overview of which employees have been instructed and if an instruction changes, it can be conveniently sent to the employee for review immediately. In addition, Puidukoda also reports hazardous situations with the help of VITS and while previously responsible employees noted down hazardous situations on behalf of the employees, now a point has been reached where employees can also report hazardous situations themselves directly to VITS via a simple QR code. “Of course, employees still need to be encouraged to report hazardous situations, as not everything is considered ‘worthy’ of reporting,” says the Puidukoda occupational health and safety specialist. “But we have also done awareness work for the employees so that they would be capable and willing to use technology,” adds the occupational health and safety specialist.
In addition, Puidukoda considers the functions often used for managing health checks and first aiders to be important. In VITS, documents can be linked to employees and the system gives a signal when a document is about to expire or if the company no longer has a first aider. In addition, in Puidukoda’s assessment, it is very easy to compile a workplace accident report, as several mandatory fields are already pre-filled and a compliant report is generated automatically.
Usually, implementing a new platform is time-consuming and complicated, and therefore we are asking how Puidukoda has managed to get its employees to use VITS?
The Puidukoda occupational health and safety specialist pointed out that they have carried out continuous communication on the topic of the general importance of occupational health and safety, and therefore employees understand the importance of health checks and instructions. Now that all this information also reaches the employee with a single mouse click, they see it more as a big plus.
Puidukoda continuously contributes to occupational health and safety, as they believe that happy and satisfied employees are the heartbeat of a successful organization.